Learn the 8 sections every wholesale order form needs, and when an empty or prefilled products table serves buyers better. Then go one step further: with EasyCatalog, the catalog itself is the order form — buyers set quantities on the page and submit, and the order lands in your inbox.
Whether it lives on paper, in a PDF or inside your catalog, a complete order form answers the same eight questions. Miss one, and the order comes back to you wrapped in follow-up emails.
Your business name, logo, address, phone and email. The buyer's accounting team may process this form weeks after the deal — make sure it says exactly who to pay and how to reach you.
An order ID and an estimated ship date. Coded IDs pay off fast: 260829-MGC-1 tells you the order was taken on Aug 29, 2026 at the Magic trade show — before you open a single file.
Name, company, email and resale or tax number — plus billing and shipping addresses recorded separately. For many retailers they differ, and goods sent to the billing address are goods sent wrong.
The heart of the form. Give every product and every variation its own unique SKU, so a buyer can write "SHPL-GR-L × 12" with no ambiguity about size or color.
Spell out what you accept — bank transfer, card, check — so the buyer's finance team isn't guessing. Fewer surprises here means faster payment later.
A short recap of lead time, minimum order, shipping and refund policy. Keep it to a few lines — the full version belongs in your wholesale contract, and the form should point to it.
A little blank space for order-specific comments: "hold shipment until Oct 1", "split between two store locations". A small field that saves long email threads.
The name and signature of the person authorized to approve the deal — ideally on both sides. An unsigned order form is a wish list, not an order.
Both approaches work; the right one depends on the size of your range and how your buyers order. Whichever you choose, always leave a total line at the bottom — buyers want to see what they're committing to before they sign.
Blank rows — buyers write SKU and quantity themselves.
Every product listed with its SKU and price — buyers only add quantities.
Here's the honest question: why maintain a separate order form at all? With EasyCatalog, the catalog is the order form. Every catalog gets a wholesale flipbook link — buyers flip through the pages, set a quantity next to each product and submit the order right there. Nothing to print, nothing to retype, nothing to lose in a trade-show tote bag.
The moment a buyer submits, the order lands in your inbox — and the buyer gets a confirmation email too. Both email texts are customizable, so every message reads like you wrote it.
Set an optional minimum order value so undersized orders can't be submitted. Adjust catalog prices and per-catalog discounts freely — your store prices stay untouched.
Selling direct instead? The retail flipbook links every product to a buy button in your store. Want to show the range without prices? Share the clean showcase link.
Three steps — no design work, no spreadsheet building, no form to maintain.
Connect Shopify and import a collection in one click — images, titles, SKUs, prices and variants come along, with your currency chosen at import. No store? Create a free standalone account and upload a CSV or add products manually.
Pick one of 150+ templates — or start from one of 20 one-click design kits in the grid editor — choose how many products per page, and send buyers the wholesale flipbook link.
Buyers set quantities and submit; you and the buyer each get an email. When store products change, re-sync the catalog and re-export in one click — the link keeps working.
It's the document a buyer uses to place a bulk order: who is selling, who is buying, which products in which quantities, at what prices and on what terms — closed with an authorized signature. It usually travels together with your catalog or line sheet.
Eight: company information, order information (with an order ID and ship date), buyer information, the products table, payment methods, a short terms-of-sale recap, a notes field and a signature line. The products table is the heart — everything else exists so the order can be processed without follow-up questions.
Empty works best when you carry many products or change prices often — buyers write SKU and quantity themselves and the form stays short. Prefilled works best when you set per-product minimums — buyers only fill in quantities, which is faster and cuts typos. Either way, always leave a total line.
Yes. Every EasyCatalog catalog can be shared as a wholesale flipbook with a built-in order form. Buyers browse the pages, set quantities and submit; you and the buyer both receive an email notification, and you can require a minimum order value before an order goes through.
Yes. The order form records one order; the contract sets the ongoing terms of the relationship — payment terms, returns, territories and more. See our wholesale contract template guide for the sections to cover.
Share one link and let buyers order straight from your catalog pages. Orders arrive in your inbox, confirmations go out automatically — and the free plan builds your first catalog at no cost.