Office supplies order form for dealers who sell by the box and case
Minimal and green, this 7-page set gives office supply dealers and stationers a wholesale order form with the PO and ship-to fields business buyers expect, plus cover, contents and terms pages.
Free plan available — all templates are included on every plan. Already have an account? Open it in Templates.
All 7 pages, in two versions
Cover, welcome letter, contents, how-to-order terms, a section divider, a wholesale order form and a back cover. Your product pages are added between them in the same fonts and colors.
About the Office Supplies template
Crisp white pages and thin pine-green rules frame this office supplies order form and the six pages around it. League Spartan sets the headings, Inter and Open Sans the text, and the cover picks out SUPPLIES in green below OFFICE in charcoal. The contents page is pre-filled with paper and notebooks, writing instruments, filing and storage, desk accessories and office technology. In the photo version, three desk-supply photos fill the top of the cover, two band the divider and one fills the back page, and 12 palettes recolor everything.
Dealers selling to offices, schools and clinics can use it as a reorder book. Products are added from the editor's grids, from 2 × 2 pages for shredders or label makers to 4 × 5 pages for pens and clips, or as one-column rows that read like a price sheet. Buyers fill in the order form with PO number and ship-to and email it back, or order from the wholesale flipbook, where case-pack multiples and a minimum order value keep orders valid.
Best for
- Office supply dealers sending reorder sheets to business accounts
- Stationers selling to schools, clinics and local offices
- Contract stationers who quote paper, toner and filing by the case
- Small distributors starting their first wholesale catalog
- School and campus stores taking department orders for the new term
Pages worth a closer look
Order form with PO number and ship-to
Office buyers usually need a purchase order number before they can order, so the PO field sits beside company, contact, date and ship-to, above an itemized table with unit prices, totals and a shipping line.
Contents in five office categories
Paper and notebooks, writing instruments, filing and storage, desk accessories and office technology each get a numbered line, a structure office managers recognize from the supply room. Rename or reorder the sections to fit your range.
Minimal cover with pine-green rules
OFFICE in charcoal and SUPPLIES in pine green sit on a white page between thin double rules, with your brand name and edition year. Switch on the photo-collage version and sticky notes, highlighters, pencils, a calculator and a tape dispenser appear above the title.
Terms page ready for cut-off times
Beside the sample steps on email orders, minimums and returns, add your daily order cut-off and whether you split cases, the two details office buyers check before they choose a supplier.
How to set up an office supplies order form
Use the buyer's language for units
Office buyers order by each, box, pack, ream or case, and mixed-up units are a common source of mistakes. Add the selling unit to every SKU line, and print the pack contents, such as 12 per box, in the description so the quantity column means one thing.
Leave room for the PO and cost center
Many offices cannot pay an invoice without a purchase order number, and larger ones split costs by department. Keep the PO field, and add a line for cost center or department so the invoice clears accounts payable the first time.
Pre-fill the lines buyers reorder most
Copy paper, toner, sticky notes and pens are reordered every month. Print a version of the form with those SKUs already listed and blank quantity boxes, so the office manager only adds numbers, and keep a blank form for everything else.
State cut-off, delivery days and backorders
Supply rooms run out at the worst moment. Put your daily order cut-off, delivery days by area and how you handle backorders, partial shipments or substitutions on the terms page, so a missing item never holds up the whole order.
From product list to finished catalog
Start with this set
Open Office Supplies in EasyCatalog, in the clean or the photo version, and recolor it with one of 12 palettes if you like.
Add your products
Import from Shopify in one click, or upload a CSV, connect WooCommerce or a product feed. Your products fill the product pages automatically.
Download or share
Export a print-ready PDF (up to 300 DPI, CMYK and bleed for print shops) or share an online flipbook with a built-in order form.
Questions about this template
What pages are in the Office Supplies set?
It has seven pages, in this order: cover, welcome letter, contents, how to order, divider, wholesale order form and back page. A photo variant puts a grid of three desk-supply photos on the cover, a band of two on the divider and one full-bleed photo on the back page, and keeps the rest identical. Product pages are added from the editor's grids.
Can I use the set for a school or campus supply catalog?
Yes. Rename the contents sections, change the pine green to one of 12 palettes or your school colors, and add products from Shopify, a CSV, a product feed or by hand. Print a PDF in A4, Letter or A5, or share a wholesale flipbook with an order form and a QR code for notice boards.
What should an office supplies order form include?
Company and contact details, a PO number, ship-to and billing addresses, and for each line the item number, description, selling unit, quantity, unit price and line total. Add subtotal, shipping and tax lines, delivery instructions such as suite or dock, and an approval box if the buyer's policy needs one.
How often do businesses reorder office supplies?
Many offices restock consumables such as paper, toner, pens and sticky notes monthly or quarterly, with a larger order when a new budget year starts. A catalog with stable item numbers and a pre-filled reorder form makes these routine orders quick, which helps dealers keep accounts from drifting to other suppliers.
Start your Office Supplies catalog
Pick this template, add your products and download a print-ready PDF or share an online flipbook. Free plan available, no card needed.