Coffee order form template with a falling-beans photo cover
Seven pages for coffee roasters and cafe suppliers: a photo cover of falling coffee beans, a welcome letter, contents, how-to-order terms, a section divider, a wholesale order form and a back page.
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All 7 pages
Cover, welcome letter, contents, how-to-order terms, a section divider, a wholesale order form and a back cover. Your product pages are added between them in the same fonts and colors.
About the Coffee & Roastery template
This coffee order form template belongs to a seven-page photo set that opens with a full photo cover of roasted beans falling through the frame. A Roast Collection title in Playfair Display crosses the middle of the cover, with Montserrat and Lato for text and a thin rule across the top of each cream page. Cream paper, dark roast brown and a copper accent carry through the inside pages, the divider opens on a close photo of roasted beans, and the back page repeats the falling beans.
Roasters use the set to wrap their product pages in a professional trade document. Your coffees, gear and subscription plans come in from Shopify, WooCommerce or a CSV and can fill grid or line-sheet pages with bag sizes, grinds and prices. The order form at the back works on paper for cafes that prefer to email a scan, and the wholesale flipbook gives the same accounts an online order form with your minimum order value.
Best for
- Small-batch roasters launching a first wholesale program for cafes
- Green coffee importers sending a seasonal offer list to roasters
- Cafe suppliers selling beans together with cups, brewing gear and serveware
- Roasters running office coffee and subscription accounts
Pages worth a closer look
Photo cover of falling coffee beans
The cover carries a full photo of roasted beans in mid-fall with a Playfair Display title, an edition line and your contact details. Keep it as your seasonal cover or replace the photo with a shot of your own roastery.
Order form for cafe accounts
A one-page form a cafe can fill in by hand: who is ordering, where it ships and a line for every coffee. Write the grind and bag size into the description column so whole bean never arrives as espresso grind.
Contents for origins, blends, gear and plans
Five sections are ready to fill: single origin, signature blends, brewing gear, cups and serveware, and subscriptions. The structure suits a roaster that sells beans, equipment and recurring plans in one catalog.
How to order, minimums and delivery
A three-step page explains how to send an order, the opening and reorder minimums, and delivery and returns. Edit it to show your roast days and turnaround so cafes know when their coffee leaves the roaster.
What to put on a coffee wholesale order form
Add grind and bag size to every line
Most coffee orders go wrong on grind or size, not on the coffee itself. Give the order form a clear place for whole bean or a named grind, and for the bag size, such as 12 oz retail or 5 lb for the bar. If you sell through Shopify, set these up as variants so the catalog prints each combination.
Make standing orders easy
Cafes rarely want to reorder from scratch every week. Offer weekly or every-two-weeks standing orders and a subscription section, state how to pause or change them, and put the cut-off for changes on the form. Predictable volume helps you plan roasts and green coffee purchases.
Quote price per pound across bag sizes
Buyers compare coffees by price per pound or kilogram, so give that figure alongside the bag price. A clear per-pound number shows the saving on large bags and makes price differences between origins easy to explain to a cafe owner.
List equipment and cups with their own terms
Brewing gear, cups and serveware often ship from different stock and carry different return rules than coffee. Keep them in their own catalog section, note any lead time, and say whether a damaged grinder or a cracked cup is replaced or credited.
Mark limited lots clearly
Micro-lots and seasonal single origins sell out. Label limited coffees in the title or tags, give an expected availability window, and say what you will offer when a lot is gone. A list that is open about scarcity avoids awkward calls when a cafe's favorite runs out.
From product list to finished catalog
Start with this set
Open Coffee & Roastery in EasyCatalog and recolor it with one of 12 palettes if you like.
Add your products
Import from Shopify in one click, or upload a CSV, connect WooCommerce or a product feed. Your products fill the product pages automatically.
Download or share
Export a print-ready PDF (up to 300 DPI, CMYK and bleed for print shops) or share an online flipbook with a built-in order form.
Questions about this template
What is on the Coffee & Roastery photo cover?
A full photo of roasted coffee beans falling through the frame, with a Playfair Display title reading Roast Collection, an edition line and your web and email details. All of it is editable: rewrite the title, change the colors with one of twelve palettes, or use Replace photo to swap in your own beans, bags or roastery.
Can cafes order online instead of filling in the printed form?
They can. A wholesale flipbook link opens your catalog with an order form built in, where a cafe enters quantities and sends the order without printing anything. Set a minimum order value and per-coffee quantity rules, for instance whole cases of retail bags, and each order lands in your inbox and in the app. Buyers who like paper still have the form in the PDF.
What bag sizes do cafes usually buy?
For the espresso grinder and batch brewer, cafes usually buy large bags, commonly 5 lb in the US or 1 kg elsewhere. For retail shelves they buy consumer bags of around 12 oz, or 250 to 340 g. List both with their own prices, and say whether retail bags come in cases.
How do I handle single origins that sell out mid-season?
Mark them as limited in the title or tags, and take them out of the catalog when the lot is gone, before the next edition goes out. For Shopify stores, running Sync refreshes stock levels and prices first, which shows at a glance which coffees have sold through. Name a similar coffee as the replacement in the product description.
Start your Coffee & Roastery catalog
Pick this template, add your products and download a print-ready PDF or share an online flipbook. Free plan available, no card needed.